Clearinghouse
Query Plan Factsheet
Drug and Alcohol Clearinghouse
A query is an electronic check-in the Clearinghouse, conducted by an employer or their designated C/TPA, to determine if current or prospective employees are prohibited from performing safety-sensitive functions, such as operating a commercial motor vehicle (CMV), due to unresolved drug and alcohol program violations.
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FMCSA Portal Instructions
-Linking to FMCSA Clearinghouse
In order to register for the Clearinghouse, you must make changes to your FMCSA Portal. Every company with a DOT number has a Portal account and will need to set it up prior to Clearinghouse
Registration.
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How to Conduct a Limited Query – Employers
Drug and Alcohol Clearinghouse
A query is an electronic check of a driver’s record in the Clearinghouse, as required of employers of CDL drivers per § 382.701. A limited query determines if an individual driver’s Clearinghouse record has any information about resolved or unresolved drug and alcohol program violations. A violation is unresolved if the driver has not completed the return-to-duty (RTD) process. To view full details of a driver’s Clearinghouse record, you would need to conduct a full query.
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How to Conduct a Full Query – Employers
Drug and Alcohol Clearinghouse
A query is an electronic check of a driver’s record in the Clearinghouse, as required of employers of CDL drivers per § 382.701. A full query determines if a current or prospective employee is prohibited from performing safety-sensitive functions, such as operating a commercial motor vehicle (CMV), due to an unresolved drug and alcohol program violation—that is, a violation for which the driver has not completed the return-to-duty (RTD) process. Obtaining a driver’s electronic consent is required before conducting each full query; general consent is required for conducting limited queries.
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Clearinghouse Registration CDL Drivers
Drug and Alcohol Clearinghouse
You must complete the registration process before you can respond to employer consent requests or access your driver record in the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse. The instructions below are for a driver who holds either a commercial driver’s license (CDL) or commercial learner’s permit (CLP).
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Sample Company Policy
Uniform Drug and Alcohol Testing Policy – FMCSA
It is the policy of INSERT COMPANY NAME HERE referred to hereafter as the “Company” to act in compliance with the Department of Transportation Procedures for Transportation Workplace Drug Testing Program (49 CFR Part 382 and 49 CFR Part 40). From F49CFR382.601.
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Submitting a Petition for Data Review
Drug and Alcohol Clearinghouse
DataQs is a Federal Motor Carrier Safety Administration (FMCSA) system that allows users to request and track Federal and State data on file with FMCSA. Drivers may use DataQs to file concerns about information reported to the Drug and Alcohol Clearinghouse (Clearinghouse) or monitor the status of a current request for data review (RDR).
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Clearinghouse Registration Employer
Drug and Alcohol Clearinghouse
Before you can conduct queries or report drug and alcohol program violations in the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse, you must complete the registration process. Once registered, you can designate a consortium/third-party administrator (C/TPA) to access the Clearinghouse on your behalf.
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Clearinghouse Sample
Limited Consent Form
Sample Format: General Consent for Limited Queries of the Federal Motor Carrier Safety Administration (FMCSA) Drug and Alcohol Clearinghouse.
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Employers – How to Report a Violation
Drug and Alcohol Clearinghouse
Employers are required to report driver drug and alcohol program violations in the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse. An employer may designate a consortium / third-party administrator (C/TPA) in the Clearinghouse to assist with meeting these reporting requirements; however, the employer retains ultimate responsibility for compliance.
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